Privacy Policy

Effective Date: December 7, 2025
Rumi Mind Foundation, Inc. (“the Foundation,” “we,” “us,” “our”)

This Privacy Policy explains how we collect, use, store, and protect information obtained through this website (“Site”) and related online forms. By using the Site, you consent to the practices described below.

1. Information We Collect

We collect information in the following categories:

a. Information You Provide Directly
This includes contact details (name, email, phone), donation-related information, form submissions (e.g., applications, inquiries), and any documents or narratives you voluntarily upload.

b. Program Application Data
Applicants to Rumi’s Circle programs may submit sensitive personal information.
While some forms may be hosted on HIPAA-compliant platforms, the Foundation itself is not a HIPAA-covered entity.
Information is used only for eligibility review, communication, program administration, and required reporting.

c. Payment Information
Donations are processed by third-party payment processors. We do not store or handle full credit card numbers.

d. Automatically Collected Data
We may collect basic analytics such as IP address, device type, and browsing activity using standard cookies or tracking tools. This is used only to improve website performance and security.

2. How We Use Your Information

We use information for the following purposes only:

To respond to inquiries and provide requested information
To evaluate program applications and verify eligibility
To administer scholarships, fellowships, and related Foundation activities
To process and acknowledge donations
To maintain internal records, reporting, and compliance
To improve the Site and user experience
To meet legal, regulatory, or audit requirements

We do not sell or rent your information to third parties.

3. How We Share Information

We share information only when necessary:

Internal Reviewers: Board members, committee members, and authorized volunteers reviewing applications or administering programs.
Service Providers: Payment processors, hosting services, email systems, and form platforms that support our operations.
Legal Requirements: If required by law, subpoena, audit, or regulatory request.

We do not share applicant or donor information with Rumi Mind Health Inc. except where an individual explicitly authorizes such communication (e.g., coordination with a referring provider).

4. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information.
However, no system is fully secure, and we cannot guarantee absolute protection.

Program and application data involving sensitive information is stored only in restricted-access systems. Payment information is handled solely by compliant third-party processors.

5. Your Choices

You may:

Request access to or correction of your personal information
Request deletion of information you previously submitted, subject to legal retention requirements
Opt out of non-essential communications

To make a request, contact us at: [Insert Email].

6. Children’s Privacy

Our Site and programs are not directed to children under 13. We do not knowingly collect information from children without parental or guardian consent.

7. External Links

Our Site may include links to third-party websites. We are not responsible for the privacy practices or content of external sites.

8. Changes to This Policy

We may update this Privacy Policy periodically. The revised version will be posted with a new effective date. Continued use of the Site constitutes your acceptance of the updated terms.

9. Contact Us

Rumi Mind Foundation, Inc.
129 Kings Hwy N, Westport, CT, 06880